IE University is one of the leading institutions in the educational field. Our undergraduate and graduate programs are fully taught in English and combine a multidisciplinary approach to professional education.
The IE University International Mobility department is responsible for the exchange programs of undergraduate students, including outgoing and incoming students, and for the relationship with more than 180 top partner universities around the world. This position will be on IE University Madrid campus.
The International Mobility assistant helps the department direction and the outgoing and incoming coordinators in the operational activities required. It is also a point of contact with students and partner universities on a day-to-day basis. The assistant will carry out all administrative tasks necessary for the smooth running of exchange programs, as well as for the development and launching of new initiatives; the position will also be involved in the daily activities related to the Erasmus Program. They will also support in coordination with other academic and administrative units within IEU.
The IM Assistant will report directly to the Director of the IEU International Mobility department and the Vice-Rector of Student Affairs.
Key Action Areas
The chosen candidate should enjoy interacting with students and being a team player. The most relevant tasks managed by the Assistant include, but are not limited to:
•Assist the department Director and the Outgoing and Incoming coordinators, in the operational activities required for the undergraduate international mobility program.
•Design and support other activities that may be assigned.
•Liaise and act as a point of contact (coordination and constant communication) with the partner universities and with the different departments involved in the department’s operations.
•Attend and support the incoming and outgoing exchange students on a daily basis.
•Manage a high volume of e-mail and respond on time to students’ and partners’ queries.
•Compile and update databases with students’ and partners’ information.
•Contribute to the preparation and launch of yearly International Mobility calls and relevant events (Welcome week, International Mobility Fair, etc.)
•Manage the communication with internal and external stakeholders (students, partner universities, bachelor programs, IEU departments).
•Support the team in all administrative tasks related to the Erasmus Program.